Deadline: No less than 2 weeks before travel

(COVID-19 Policy Update - Students no longer need to fill out the Travel Registration Form)

"Graduating Students this Year: The deadline to submit travel requests for students graduating this year is April 30th 

and the conference dates must fall prior to graduation.”

The Medical Student Research Office (MSRO) provides financial support for students to present their research at medical and scientific conferences. The MSRO provides up to $500, or 50% of eligible expenses if the student's mentor agrees to match this award. Additionally, under specific circumstances, as outlined in the MSRO travel award policy, the mentor's support may be waived. If a student is unable to obtain matching funds from his/her mentor, the mentor should state this in his/her letter of support. In this case, a student still qualifies to receive 50% support for eligible expenses from the MSRO, up to a maximum of $500. Travel Awards are limited to one per academic year (i.e., July 1 - June 30). 

For additional financial support, you may contact the Student Council by sending an e-mail to: student.treasurer@mssm.edu

Grant Application Instructions:

Only students who are the first author of an abstract, and who will present their work are eligible for these funds. To apply for this award, please complete the travel request form below and submit it electronically together with the following:

  1. a copy of the abstract accepted for presentation.
  2. a letter of acceptance by the conference.
  3. a mentor's letter of support should indicate that the mentor will match funds provided by the MSRO, and should include the mentor's fund number to which those matching funds will be charged. Under specific circumstances, as outlined in the MSRO travel award policy, the mentor's matching support may be waived. In these circumstances, this should be stated in the letter.
  4. If your conference coincides with a mandatory course session or part of a clerkship, please follow the guidelines for Year 1 and 2 Attendance and Absence Policy on how to request for time off: Year-1-and-2-Attendance-and-Absence-Policy_EOC.pdf (mssm.edu), and  Year 3 and 4 students: Year-3-and-4-Attendance-and-Absence-Policy_EOC.pdf (mssm.edu)

Please note that other than a taxi or required taxes, you will only be reimbursed for the amount and specific expense item requested in advance.

All required documents must be submitted by the student electronically no later than 2 weeks prior to traveling.

Advance Funding:

It is possible for MSRO to advance funding for conference-related expenses such as hotel rooms or airfare. However, the Medical Education/MSRO cannot pay directly for expenses related to conferences other than conference registration fees, if payable by check or wire transfer. This applies to all travel related funding from MSRO and Student Council.  If you wish to receive a travel advance, you must contact MSRO at least four weeks in advance: medicalstudentresearch@mssm.edu 

To receive advance funding submit your travel request application at least four weeks in advance.  On the application form in the comments section, indicate that you’re requesting for an advance and the amount. Please send an e-mail to medicalstudentresearch@mssm.edu within 24 hours of submitting your online travel request form. 

Purchases can be made only after you have been approved for funding. 

If you have any questions, please contact the MSRO at: medicalstudentresearch@mssm.edu

Personal Information

Name*

Presentation Details

Only research done while a medical student at the Icahn School of Medicine at Mount Sinai is eligible for a MSRO travel grant

Have you received conference funding or publication fee award this academic year from the MSRO?*
If yes, the MSRO will not support this trip as you're allowed ONLY one trip per academic year.
Is this a Poster Presentation?*
Is this an Oral Presentation?*
Are you the First Author?*
Will you present the Work?*
Was this work done as a medical student?*
Are you receiving financial support from your mentor?*
$
Please enter contribution amount
Are you receiving financial support from Student Council?
$
Please enter contribution amount
Are you receiving financial support from other sources of funding?*
$
Please enter contribution amount
Are you receiving financial support from the conference?*
$
Please enter contribution amount

Mentor Details

Please remember to include a letter of support from your mentor. The mentor's fund number (if applicable) should be included in the letter.

Mentor's Name*

Conference Details

Location*
Date of Departure/Virtual Conference Start Date*
Date of Return/Virtual Conference End Date*

Attach Required Forms

Abstract submitted to the conference.*
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Must be abstract submitted to the meeting
A letter of acceptance to the conference*
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Official letter of acceptance
Mentor's letter of support*
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Travel Expenses

Please provide estimated cost
$
Include receipts for ticket with fare
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$
Please provide estimated cost
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$
Include registration receipts If no registration fee enter 00.00
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$
Please note that Mount Sinai allows $65 per diem for food expenses
$
Please note other expenses in the comment section below
Please calculate the total dollar amount

Additional Information

Student Signature

To be reimbursed for approved expenses after the conference, submit scanned receipts to MedEdFinance (mededfinance@mssm.edu). 

By typing your name below, the student attests that all of the information given is correct to the best of his/her knowledge.

Put your full name here as your electronic signature
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