Levy Library Room Reservation Form

Room Reservation Form - Annenberg 10 and 11

Before you begin, you need to know:

Classroom and computer lab requests can be made up to 3 months in advance. This includes school, residency, and fellowship courses and long-term training series.
- 10^th floor classrooms: Monday to Friday 8am-8pm; closed on weekends.
- 11^th floor computer labs: Monday to Friday 8am-11:50pm; Saturday 10:00am-10:00pm; Sunday 12:00pm – 10:00pm.
GME in-service examination requests can be made up to 6 months in advance.
New availability dates are released the 1st and 15th of each month.
Laptop setups are not available. Users can check out laptops in-person at the library front desk during Circulation Services hours.
Requests submitted for classrooms and computer labs will be responded to in 24 business hours. Same day requests must also contact ASCIT via email or in-person after submitting form.

I want to reserve*

If you want to book a study group study room, individual study room or a meeting pod, click here to get started: https://libcal.mssm.edu/spaces

After choosing your room type, you will be re-directed to to the Library's booking calendar.

Do not proceed with this form unless you want to book a classroom or computer lab.

Classroom / Computer Lab Request

The educational mission of the Icahn School of Medicine takes precedence over all other space needs for classroom and meeting rooms in the Levy Library.
All room reservations are subject to cancellation if an academic need arises.

What's available:

Classroom 10-68: 18-seat conference classroom+
Classroom 10-70: 18-seat conference classroom+
Classroom 10-72: 20-seat lecture classroom*+
Classroom 10-74: 20-seat lecture classroom*+
Large Computer Lab 11-41: 35-seat computer lab+
Small Computer Lab 11-40: 15-seat computer lab +

All classrooms and computer labs are equipped with an instructor podium which includes a computer, microphone, polycom conference phone, laptop adaptor(s), and a video display monitor.

*Rooms 10-74 and 10-72 also include an Echo 360 webcam.

+ Rooms 10-70, 10-72, 10-74, 11-40, 11-41 have a Zoom Room virtual meeting cart or an integrated Zoom meeting system with a camera, microphone, and speakers

To learn more about the rooms available, you can visit Library Spaces.

Event Type

Confirm Event Type*

Instructor-Led Course Meeting Training/Instruction/Didiatics In-Service Examination

Rooms Available to Reserve

What room do you want to reserve? (If room is not available, we will try to book a similar room)*

Contact Information

Enter your contact information:*

First Name

Last Name

Phone*

Department or School Program*

Email Address (Must be a valid MSHS or ISMMS email address)*

Your confirmation will be sent to this address.

Does the email you entered above belong to school (ICAHN SCHOOL)/hospital( MOUNT SINAI)?**

Yes No

Only active faculty, staff, and students with a valid email address from the Mount Sinai Health System and/or the Icahn School of Medicine are able to reserve rooms managed by the Academic IT department. Please enter you MSHS or ISMMS email.

If you are not a faculty member, staff, or student, we suggest that you reach out to room-reservations@mssm.edu to see if there are other rooms available to reserve.

Number of Attendees

Number of Attendees (Requests for over 20 attendees will be declined)*

Classroom limits 2 - 20 attendees

Number of Attendees (Request over 50 attendees in total will be denied)*

Computer lab minimum number of attendees is 2; maximum 50 (35 in the large lab and 15 in the small lab).

Request Details - Meetings

Policies:

Meetings can be reserved up to 3 months in advance.
Rooms are available to reserve 8:00am-8:00pm, Monday to Friday.
If a meeting is cancelled or changed, all parties should notify ASCIT either by re-submitting the form and noting the cancellation in the comments section or by calling (212) 241-7091.
Reoccurring reservations cannot exceed 3 months.

All room reservations are subject to cancellation if any of the rooms are needed for medical or graduate course instruction.

Meeting Name*

Date Needed*

Start Time*

:

All Library classrooms are available to reserve between the hours of 8am-8pm M-F

End Time*

:

Meeting Time Length

Is this a reoccurring meeting?*

Yes No

A reoccurring meeting is defined as a meeting that takes place on set daily, weekly, or monthly intervals.

If you have a series of meetings that take place on SPECIFIC dates and times, this is not considered a reoccurring meeting. Please submit each request separately.

Repeats*

Number of Days Needed*

End after how many occurrences?*

You can reserve up to 10 reoccurring sessions or 3 months of sessions in total

Day(s) Needed*

Monday Tuesday Wednesday Thursday Friday

Enter the number of monthly reoccurrences (Up to 3 months total)*

Please provide any additional details we should know about to help us set up your reservation.

Reoccurring reservations cannot exceed 3 months

Request Details - Meetings - Computer Lab

Policies:

Meetings can be reserved up to 3 months in advance.
Rooms are available to reserve 8:00am-8:00pm.
If a meeting is cancelled or changed, all parties should notify ASCIT either by re-submitting the form and noting the cancellation in the comments section or by emailing ascit@mssm.edu
Reoccurring reservations cannot exceed 3 months.

All room reservations are subject to cancellation if any of the rooms are needed for medical or graduate course instruction.

Meeting Name*

Date Needed*

Start Time*

:

All Library classrooms are available to reserve between the hours of 8am-8pm, Monday - Friday

End Time*

:

All Library classrooms are available to reserve between the hours of 8am-8pm, Monday - Friday

Meeting Time Length

Is this a recurring meeting?*

Yes No

A reoccurring meeting is defined as a meeting that takes place on set daily, weekly, or monthly intervals.

If you have a series of meetings that take place on SPECIFIC dates and times, this is not considered a reoccurring meeting. Please submit each request separately.

Repeats (Intervals)*

Number of Days Needed *

Users can book a total of 5 days in a row per reservation

End after how many occurrences? *

Users can book up to 12 consecutive weekly occurrences

Day(s) Needed *

Monday Tuesday Wednesday Thursday Friday

Enter the number of monthly reoccurrences (Up to 3 months total) *

Please provide any additional details we should know about to help us set up your reservation.

Request Details - Training, Instruction, or Didactics

Policies:

Instruction, training, and didactics sessions in classrooms are available to use from 8:00am - 8:00pm, Monday to Friday.
Requests can be submitted up to 3 months in advance.
The educational mission of the Icahn School of Medicine takes precedence over all other space needs for rooms. All room reservations are subject to cancellation if rooms are needed by the ISMMS/GSBS.
Reoccurring reservations cannot exceed one school term.

Event Name*

Date Needed*

Start Time*

:

NOTE: All Library classrooms are available to reserve between the hours of 8am-8pm M-F. Computer Labs 8am-10:50pm M-F.

End Time*

:

NOTE: All Library classrooms are available to reserve between the hours of 8am-8pm M-F.

Length of Time Needed

Up to 12 hours

Is this a reoccurring event?*

Yes No

A reoccurring event is defined as an event that takes place at the same time on set daily, weekly, or monthly intervals.

If you have a series of events that take place on SPECIFIC dates and times, this is not considered a reoccurring event. Please submit each request separately.

Repeats (Interval)*

Number of Days Needed*

Users can book a total of 5 days in a row

End after how many occurrences? *

Users can book up to 12 consecutive weekly occurrences

Day(s) Needed*

Monday Tuesday Wednesday Thursday Friday

Enter the number of monthly reoccurrences (Up to 3 months total)*

Please provide any additional details we should know about to help us set up your reservation.

Reoccurring reservations cannot exceed 3 months.

Request Details - Training / Instruction (Computer Lab)

Event Name*

Event Date*

Event Start Time*

:

Computer lab is available: Monday to Friday 8am-11:50pm; Saturday 10:00am - 10:00pm; Sunday 12:00pm-10:00pm

Event End Time*

:

Computer lab is available: Monday to Friday 8am-11:50pm; Saturday 10:00am-10:00pm; Sunday 12:00pm-10:00pm

How long do you need to use the computer lab?

Enter in the amount of time in hour increments. if you need the lab all day, please indicate that above.

Is this a multi-day session?*

Yes No

Repeats (Interval Type)*

Number of Days Needed*

Users can book a total of 7 days in a row per reservation

End after how many occurrences?*

Users can book up to 12 consecutive weekly occurrences

Day(s) Needed*

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Enter the number of monthly reoccurrences (Up to 3 months total)*

Please provide any additional details we should know about to help us set up your reservation.

Limits: Up to 3 months or 6 consecutive sessions - which ever comes first

Request Details- In-Service Residency Exam or Training Instructions

Computer Lab Policies

The Levy Library is a secured floor and only accessible with an active MSHS or ISMMS ID. All attendees must bring their ID in order to access the computer lab.
Food is not permitted in the computer labs.

Examination Policies

Scheduled board examinations for GME programs can be reserved up to 6 months in advance, no exceptions.
In-service resident and/or student examinations that require the use of a secured network and computer, may only be reserved in one of the two computer labs available inside the library.
We cannot support examinations in our computer labs that exceed 50 attendees. Reservation requests with more than 50 attendees will be declined.
Examinations scheduled outside of library operating hours require a designated person such as the exam proctor to be available to meet with the Library Manager to discuss access options prior to the exam date(s).

NOTICE: If the computer lab is not available on the date and time you requested, your reservation will be declined.

Number of Attendees*

We can only support up to 50 attendees in our computer lab(s) - 35 in the large lab and 15 in our small lab

Please enter the accrediting body/organization hosting the exam or training (i.e. ASBITE American Board of Surgery)*

Exam/Training Date*

Start Time*

:

End Time*

:

If your exam begins before 8am on weekdays or before 10am on weekends, you must provide an in-person proctor to facilitate access to the physical space. Use the Circulation Services Inquiry Form or write circdesk@mssm.edu to begin the process.

Is this a multi-day examination?*

Yes No

Enter the additional dates and times below. *

The library is only able to support access to our spaces during the library operating hours: Monday-Friday 8:00am-10:00pm; Saturday 10:00am-10:00pm; Sunday 12:00pm-10:00pm. Please confirm that you understand the hours restriction in place.

Check to confirm

The library is only able to support access to our spaces during the library operating hours: Monday-Friday 8:00am-10:00pm; Saturday 10:00am-10:00pm; Sunday 12:00pm-10:00pm. Please confirm that you understand the hours restriction in place.

Click to confirm

Do you need each computer workstation to be certified?*

Yes No

NOTICE:

Workstation certification and/or software installations for examinations must be done as far in advance as possible.

Kindly e-mail the certification packet and instructions to ascit@mssm.edu at least 3 weeks prior to the exam date.

If the examination requires additional software to be installed on the workstations, please describe the application below. Any changes to our desktop environment requires a 3 week lead time.

Classroom Request - Medical/Graduate School Courses / GME Residency and Fellowship Program / Other semester-based instruction

Term*

Course Name and/or Number*

Instructor Name*

First Name

Last Name

Course Start Date *

Course End Date*

Choose the days class is in session*

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

What time does the class session start?*

:

What time does the class session end?*

:

Enter any other details we need to know (i.e. additional time/date information)

Accessibility Requirements

Do you have accessibility needs?

No Yes

Please Elaborate

Review Reservation Policies

Reservation Policies

The educational mission of the Icahn School of Medicine takes precedence over all other space needs for classroom and meeting rooms in the Levy Library. All room reservations are subject to cancellation if an academic need arises.
Classrooms and computer labs are available for academic or MSHS-related work, research, and study. Commercial, leisure, or non-Mount Sinai related events are not permitted.
Levy Library classrooms and computer labs can be reserved by active students, faculty and staff only. We are not able to reserve rooms to outside organizations.
Classrooms on the 10th floor of the Levy Library are available for users to reserve Monday through Friday from 8:00am - 8:00pm.
Computer Labs on the 11th floor of the Levy Library are available, for users to reserve Monday through Friday from 8:00am - 11:50pm; Saturday 10:00am - 10:00pm and Sunday from 12:00pm - 10:00pm.*
Classrooms and computer labs can be reserved up to 3 months in advance.
GME board examinations can reserved up to 6 months in advance.

Access to 10th and 11th Floor Spaces

A valid MSHS or ISMMS email address is required to reserve a library classroom or computer lab. All attendees need to have an ID to gain access to the 10th or 11th floors.
Access to the 10th floor after 6pm is restricted to ISMMS/GSBS students. Graduate School instructors who teach an evening course must request after hours access privileges in order to enter and exit ANBG-10. Contact us at refdesk@mssm.edu to request access.

When you Arrive

When you arrive to your space make sure to confirm your reservation on the touch screen kiosk outside of the room, by clicking the “check in” button.
Please note, if the space you reserved sits unoccupied for more than 20 minutes of your reservation, other members of the MSHS community may use the space during that time period.

Conduct During Your Visit

Personal belongings may not be left unattended and the library reserves the right to remove unattended items in all library spaces and bring them to Mount Sinai Security.
Users must maintain a study/work environment that does not disturb others in the library.
Anything written on a whiteboard(s) must be erased in preparation for the next reservation.
Unplugging computer terminals, monitors and other related equipment is not permitted.
Furniture in any library spaces cannot be reconfigured or removed.
Please help keep the room tidy by picking up papers, pens and other miscellaneous items that may have been left during your reservation.
Food is not permitted in any classroom or computer lab. All drinks should be in a covered spill proof container.

*Hours and availability of our library spaces, including classrooms, group study rooms, and computer classrooms, are subject to change.

Read the full description of library classroom polices

I have confirmed that I have read and will adhere all the room and library policies.*

Yes

Additional notes or requests:

COVID-19 Policies

Masking will no longer be required in public and clinical areas of our campuses. This policy applies to faculty, staff, patients, and visitors in all Mount Sinai facilities, with the following exceptions:

Masks are still required in inpatient units, clinics, and practices where the majority of patients are immunocompromised, including but not limited to cancer and transplant units.
Masks are still required in the neonatal intensive care unit.
Masking is still required for anyone with a viral respiratory infection if not isolated.

The safety and comfort of patients and visitors remains our highest priority. Accordingly:

Anyone who prefers to mask may do so.
We will continue to provide surgical masks to anyone who wants them.
Staff members must wear a mask if a patient requests that they do so.

Room Reservation Form - Annenberg 10 and 11

Classroom / Computer Lab Request

The educational mission of the Icahn School of Medicine takes precedence over all other space needs for classroom and meeting rooms in the Levy Library.All room reservations are subject to cancellation if an academic need arises.

Event Type

Contact Information

Number of Attendees

Request Details - Meetings

Policies:

All room reservations are subject to cancellation if any of the rooms are needed for medical or graduate course instruction.

Request Details - Meetings - Computer Lab

Policies:

Request Details - Training, Instruction, or Didactics

Policies:

Request Details - Training / Instruction (Computer Lab)

Request Details- In-Service Residency Exam or Training Instructions

Classroom Request - Medical/Graduate School Courses / GME Residency and Fellowship Program / Other semester-based instruction

Accessibility Requirements

Review Reservation Policies

COVID-19 Policies

The educational mission of the Icahn School of Medicine takes precedence over all other space needs for classroom and meeting rooms in the Levy Library.
All room reservations are subject to cancellation if an academic need arises.